Accommodation

The Farmhouse & Bakehouse are reserved for your wedding until 4 months prior. This allows you to allocate the rooms to family & friends you’d like staying with you on the night of your wedding. You should collect money from them & payment for the rooms is due at least four months prior to your wedding. All accommodation bookings and queries should be directed to Melanie McCall, her email is stay@woottonpark.co.uk or telephone 01564 330350 (option 2). You will be contacted after booking with more accommodation info.

The glamping pods are available to book online at www.woottonpark.co.uk/bookglamping. Feel free to share this link with your guests. The glamping pods are available on a first come first served basis so book early to avoid disappointment. The hot tubs are not available on the night of your wedding.

Check in for all accommodation is from 4pm. It’s generally not possible for guests to check in before a civil ceremony.


Bar

The bar is open from when guests arrive (or after the ceremony if you’re having a civil ceremony) until midnight Friday & Saturday and 11pm Sunday to Thursday. We accept all major cards at bar (including American Express) and the minimum transaction amount is £1. For card transactions over £100 we charge a 3% surcharge to cover fees.

We allow one bar tab only for the bridal party. To set this up simply leave a card behind the bar and the account must be settled at the end of the evening. All other guests must pay for their drinks at the time of purchase.


Bunting

We have white bunting available which can loop diagonally over the dance floor in TWENTY-10. If you wish to bring your own you will need 2 x 12m lengths to go diagonally across the dance floor. The dance floor is 8.5m x 8.5m, mezzanine 8.5m wide, outside balcony 3m wide x 1m deep, Tractor shed 22.5m long x 8.5m wide. We recommend 50-60m to zig zag across the Tractor Shed.


Cake

The cake stands are 16” in diameter and silver in colour. We have one solid round, log slice and an open heart style square to choose from (at no extra charge). We will cut your sweet cake and put it on a platter at no additional charge.

Cheese cake tower - If you are bringing a cheese cake tower we charge £1 per person (includes disposable plates and wooden knives). We can supply the whole cheese cake tower, biscuits, fruit, chutney, breads, solid oak boards, cheese cutting knives, disposable plates and wooden knives (see info pack or brochure for prices)


Camping

Camping must be booked online at www.woottonpark.co.uk/camping. You can include this link in your invites if you wish.

Pitches can only be booked for the night of the wedding & by wedding guests only. Pitches are available from 10am and must be vacated by midday the following day. No BBQs on the ground & all litter must be removed from the site. Wootton Park accept no liability for loss, damage or injury whilst at Wootton Park. No refunds will be given for any reason.


Candles

We allow candles in the venue if they are in a lantern or suitable holder with sides. The flame must not be open at the side and the holder must be able to contain any wax which may spill. The only exception is candelabra which we do allow but they must be positioned on a mirror  or stand at least 15 cm in diameter wider than  the candelabra.

We provide tea light lanterns on the tables outside (weather permitting) and some tea light holders on the poseur table inside at no extra cost.


Cards

We accept all major cards (including American Express) and the minimum transaction amount is £1. For card transactions over £100 we charge a 3% surcharge to cover fees and will send you an invoice which is payable online by card. Unfortunately we can’t accept card payments in person for over £100.


Cars

We have a selection of wedding cars you can add to your package. We can collect the bride and her father from where you are getting ready, take you to the ceremony and then take the newly married couple on to Wootton Park if applicable. The Austin 6 and Rolls Royce Silver Shadow seat up to 4 plus the chauffeur. The stretched Range Rover seats 6 plus the chauffeur. A 30 mile round trip is included in the price and if you journey is further than this we charge an additional £3 per mile. For an additional pick up (eg for bridesmaids) we charge an additional £75 plus extra mileage if applicable.


Civil Ceremony

Booking - contact the Warwick Registry Office on 01926 413724 (9am-4pm Monday to Friday). Ceremony fees are payable directly to the Registry Office and Ceremony Set up Fee is payable to Wootton Park. Please confirm availability with the registry office before booking Wootton Park

Numbers - Our maximum civil ceremony capacity is 110 people (except April to October where additional tent space is provided, such as a capri tent, to give guests somewhere to go after the ceremony in which case it can be increased to 150 guests)

Timing - We recommend a civil ceremony time of 3pm (See example schedule). The earliest you can have a ceremony at Wootton Park is 1pm (unless you have booked weekend hire option). This is to allow sufficient time for set up of your ceremony and guests to start arriving from midday. The latest ceremony time is 7pm if you just want an evening party.

Outside Ceremonies - are weather dependant and take place from March to October only. The venue manager registrar on duty will decide where the ceremony takes place and their decision is final.

Inside Ceremonies - take place November to March (and if the weather is unsuitable for outside). Entry is via the stage door and down the steps with the registrar under the mezzanine.

Content - speak to the Register office on the number above.

Bar - if you are having a civil ceremony we are not allowed to open the bar before the ceremony.


Check-in and Check-out Times

Bedrooms, camping pitches and pods are normally available from 4pm the day of arrival and must be vacated by 11am on the day of departure.

Breakfast is at 9:30am where provided.


Chinese or Sky Lanterns

These are banned due to the potential injury to animals and damage to the environment.


Coffee & Tea

Tea or coffee is included in all of our wedding breakfast menus. If you have a menu with table service the tea or coffee can either be served to the table or we can set up a station where guests can help themselves. With buffet menus guests will be able to help themselves from a tea and coffee station.


Collection of your items

Breakfast is at 9:30am and your items will be available to collect from the venue afterwards. Please check out of your accommodation by 11am and then make sure everything is removed from the venue by midday. Anything not collected by midday may be disposed of unless prior arrangements have been made.


Confetti

Confetti must be natural (eg petals and not plastic or paper (even if biodegradable)) and only used in certain locations. It must not be used near the venue or patio but should be used in the ceremony area or across the drive on the main lawn area behind the mound.


 Damage Deposit

£250 refundable damage deposit is required which is payable with your final balance. This will be refunded within seven days of the event (unless there are any items damaged or missing). Any items damaged or removed from the rooms will be chargeable. We would be very grateful if you could bring to our attention any items which you find to be broken or not functioning correctly.



  





Decorating

You may decorate the venue as you wish so long as nothing is fixed or drawn on the walls. There are various hooks and places to hang decorations from throughout the venue. String or fishing line should be used to fix things up. Blutack and drawing pins are not allowed. See also Lanterns


Deliveries

We can take deliveries or you can drop things off at the venue the day before your wedding unless we have another wedding on. Please get in touch with us to arrange this and ensure we don’t have another wedding on when you come over. Our normal opening hours are 10am to 4pm.


Dietary Requirements

We can cater for any dietary requirements. Many of our menus are gluten and nut free as standard. Please confirm any dietary requirements at least 14 days before your event.


Drugs

We have a zero tolerance policy and any guest found with drugs will immediately be requested to leave the premises and the police will be contacted.


Easel

An easel for your table plan is available which holds a plan up to 110cm x 110cm. Taller items can still be put on the easel but aren’t held in place at the top. A paper plan must be mounted on card.


First Dance

Let us know whether you would like us to play your first dance music or if your band or DJ will be handling this. If we are responsible please let us have the first dance music at least 7 days prior to your wedding. We recommend doing your first dance just after sunset as often your guests will be outside if it’s a nice evening. See also Music


Firebowl

The firebowl will be lit on the patio after dark if the weather is suitable. If it is raining or the wind is unsuitable we reserve the right not to light the firebowl.


Fireworks

We do allow fireworks which must be booked directly through Wootton Park but are limited to 5 displays per annum (on a first come first served basis). Displays Sunday to Thursday must be low noise displays (due to our noise restrictions) and the display should be before 10:30pm (with the exception of New Year’s Eve). We don’t allow anybody to bring or ignite their own fireworks.

Packages start from £1,000 with displays to music available from £1,500.

(Also see the Sparklers section)


Games

We have a variety of games available for your guests, such as Giant Jenga, football & welly wanging, at no extra charge. We reserve the right to change these if necessary. You are welcome to supplement these with others you want to bring. We also have a goal post. Please bring a football!


Guest Info

Our Guest Information page on our website can be found at www.woottonpark.info. Here there is info about local taxis and hotels. You can use this link on your invites.


Gifts & Favours

We request that you don’t provide alcoholic gifts or favours to your guests. Corkage charges will apply for any alcohol brought into the venue, including by your guests (which may be deducted from your deposit).


Bales

Bales are available at £30 per 5 bales. Please let us know if you would like these at least one month before your wedding.


Helium Balloon Release

We allow a helium balloon release so long as it complies with the National Association of Balloon Artists and Suppliers (NABAS) Code of Conduct. Balloons must be made of latex, filled with helium only, and no string, ribbons or valves can be used. You can download a PDF version here.


High Chairs

There are three high chairs available for use. You are welcome to bring your own should you require more.


Insurance

We strongly recommend couples take out wedding insurance. As a rough guide this will cost you from £75 and is supplied by many online suppliers and high street department stores. This will cover the venue as well as other suppliers and may cover payments made should you need to cancel or postpone the wedding due to unforeseen circumstances.

Lanterns

Lanterns can be used as decorations in the venue if you have weekend hire only (due to the time it takes to hang them) unless they are professionally installed (eg by www.hanginglanterns.co.uk)

We don’t recommend the use of paper pompoms.


Licensing Policy

The bar closes at midnight  and the venue will close at 1 am prompt Friday & Saturday. (11pm bar close Sunday to Thursday and venue close at midnight promt). Everybody must vacate the premises by closing time (including all suppliers). Any disruptive behaviour will result in the person responsible being barred from the premises until further notice. We operate a Challenge 25 policy and will ask for ID if you are lucky enough to look under age 25. Please make your guests aware if this as it must be strictly adhered to.


Meetings & Preparations

You’re welcome to come and see us as many times as you like to help plan your day. Email us to arrange an appointment if you want to meet up or you can email us with any queries. We recommend bringing photographers, florists, bridesmaids etc to one of open days or wedding fayres leading up to your wedding.

Here is a rough schedule leading up to your wedding:

Engaged - book the venue & ceremony

After booking the venue - book other suppliers such as band, photographer, cake, florist, musician, entertainment, stationary etc

12 months before - send save the date cards

4 to 6 months - send invites

2 months - chase RSVP’s

1½ months - final meeting with venue

1 month - pay final balance to venue & suppliers

10 days - email table plan


We can organise a wedding at short notice within about 1 month if you would like to get married soon!


Before the final meeting please complete the Wedding Details Form. During the final meeting we will check these details, run through the schedule, menu and drink choices, dietary requirements, table layout and any other information which will be helpful to make your day run smoothly.


At least 14 days prior to your wedding we will require a spreadsheet of your table plan. Our blank table plan and table layout diagrams can be downloaded here




Music

Background Music - We have a selection of background music we can put on during welcome drinks & the wedding breakfast. You can also supply us with MP3 songs (on a USB stick or CD) which we can upload onto our system or email us ay magic@woottonpark.co.uk with a Spotify playlist link. Please let us have the tracks at least 7 days before your wedding.


We recommend a live band or professional DJ for your evening entertainment. Please book you band/DJ for the time you would like your music to finish (we don’t put music on after the band/DJ).


Music must finish by 12:30am Friday & Saturdays (11:30pm Sunday to Thursday) but the band/DJ must vacate the premises by 1am Friday & Saturday (midnight Sunday to Thursday). This may mean they finish earlier to allow time to pack up so check with your band/DJ before booking them!


Band - We recommend you book a band who play MP3 music during their break and afterwards.

The stage is approx 6m wide and 5m deep. There are three double 13A wall sockets around the room and two double 13A floor sockets at the front of the stage. There is no automatic sound limiter but we do have a decibel meter and request that bands restrict their sound to 100 dBA. All equipment must be PAT tested and proof available on request.

Soft drinks for band members are included free of charge. Alcoholic drinks must be purchased from the bar.


Disco - Professional DJs will bring their own equipment which operates independently from our venue background sound system. Soft drinks for the DJ are included free of charge. Alcoholic drinks must be purchased from the bar.

If you want to book a DJ we can recommend

Dave Clarke www.clarkey.co.uk

JDB Evnts www.jdb-events.com

Chris Foxhall www.weddingdjandsinger.co.uk


Payments

We can pencil you into the diary for up to 7 days without a deposit. A deposit of £1,500 is required to secure a date for your wedding.

The balance of your package is then split into two payments. The first half is due 9 months before booking (if your wedding is within 9 months this half is due within one month of booking). The final half of the balance is due at least one month before your wedding. We adjust this final payment depending on final numbers.


Pets

The bedrooms and pods are pet free zones. You are welcome to bring dogs to Wootton Park but they must be taken off site or stay in your vehicle overnight.


Photographers

If your photographer hasn’t shot here before we encourage them to visit before your wedding day as there are so many photo opportunities at Wootton Park. Check that a pre wedding day visit or engagement shoot is included in your package.

Most photographers request food so if you wish to cater for your photographer we charge £20 for a main meal and include soft drinks free of charge. Alcoholic drinks must be purchased from the bar. Photographers are welcome to eat on the mezzanine, by the bar or outside.


Postbox

We have a red postbox available for you to use at no extra charge. We will supply a standard sign for the front but if you wish to do you own to match your theme the dimensions are 17cm x 12cm.

Please note that the postbox is not secure and Wootton Park accept no responsibility for the loss of any items. It’s recommended that cards with money or gift vouchers inside should be given to a member of staff on arrival. A member of staff will collect cards & presents left for the bride & groom during the evening and take them to the bridal room for safe keeping.


RSVP webpage

To set up your personalised RSVP web page complete the form here and then email 4 or 5 photos of the two of you. Your unique link to put on your invites will be www.woottonpark.co.uk/groomandbride (replace groom and bride with your first names and it must be lower case). Please allow 3 weeks for your web page to go live.


Schedule

We recommend a schedule along the following lines:

14:00  Church ceremony or

15:00  Civil or Partnership Ceremony at Wootton

15:20   Photos, welcome drinks & canapés (if                provided)

16:30   Call guests to dinner

16:40   Wedding breakfast meal

18:30   Speeches

19:30   Evening guests

20:30  Evening food (usually served for 1-2 hours)

21:00  Cake cutting, first dance (after sunset) &                        band/DJ

    Sunday to Thursday

    23:00  Bar closes

    23:30  Music finishes & Carriages

    00:00  Close

Friday & Saturday

00:00  Bar closes

00:30  Music finishes & Carriages

01:00  Close


Setting Up

You or your suppliers are able to access the venue from 9am. The tablecloths will be on tables ready for your friends and family to decorate, put out name places and favours. During the morning our staff will lay the tables, put on chair covers and sashes and get every ready for the your guests arrival.


Sparklers

We allow sparklers outside on the patio for up to 30 minutes during the evening. Just let us know what time you plan to light the sparklers. Afterwards any remaining sparklers will be collected and put away. Used sparklers can be discarded of in the firebowl and we can also  provide a metal bucket.


Tables

There are two sizes of round tables, the 6ft diameter ones seat 10 guests and the 5ft6” ones seat 8 or 9 guests.

Allow 2ft per person on the top table (so 10 people would be a 20ft table)

We aim for 8 to 10 tables in the Tractor Shed but can have up to 15 tables. Generally if there are under 80 guests we use tables seating 8 and if the there are over 80 guests we use some larger tables seating 10.

We can also seat guests on long straight banqueting style tables. Each table seats 6 people (3 each side) and we can seat up to 54 guests per table.


Table Plan

Please supply a spreadsheet version of your table plan at least 14 days before your event. This should be laid out table by table with any menu choices or dietary requirements next to each person if applicable. The first person on the list should be seated at the 12 o’clock position as you enter the room.

Our blank table plan and table layout diagrams can be downloaded here



Toastmaster / Master of Ceremonies

If you haven’t booked a professional toastmaster we recommend nominating one of your ushers to do this task. The job involves making announcements such as when guests are required for photos, calling guests into the dining room, announcing the newly married couple, introducing the cake cutting and first dance. Let us know before your wedding day the name and contact details for your toastmaster and our wedding coordinator will liaise with them on the day to make sure everything runs smoothly and to time.

For professional Toastmaster services try www.stevebakertoastmaster.co.uk

www.barrybalmayne.co.uk

www.birminghamtoastmaster.co.uk


Ushers

Other than the toastmaster it’s traditional to allocate jobs to your ushers throughout the day. Ushers jobs should be light but they should always be on available to lend a hand. This could include assisting guests arriving for the ceremony, handing out Orders or Service, helping the photographer organise guests, parking cars and getting people up to dance!


Wedding Breakfast

It’s called a wedding ‘breakfast’ as it’s the first meal you have together as a married couple but is basically the main meal on your wedding day.


At least 14 days before your wedding we will require a spreadsheet of your table plan. Our blank table plan and table layout diagrams can be downloaded here

The first person on the list for each table should be seated at 12 o’clock as you enter the room.


Extra choices - You can give your guests an additional choice when they RSVP if you wish. There is an additional charge of £1 per person to do this.


Vegetarian choice - Our Wedding Breakfast menu includes one choice from each course as standard. There is one vegetarian option included and vegetarian guests must have a vegetarian starter and vegetarian main. If you offer guests a choice of vegetarian starter and meat/fish main (or vice versa) this counts as an extra choice and is charged at additional cost of £1 per person attending.

Frequently Asked Questions

 for couples or event organisers using Wootton Park. If you have any questions drop us an email!

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magic@woottonpark.co.uk 01564 330 350

Events and Business Centre

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